Job Overview

The HR Assistant provides comprehensive administrative support to the HR Director across various HR functions, with a focus on employee communications, recruitment support, and general HR administration.

This role is responsible for ensuring accurate and timely HR processes while delivering exceptional support. The ideal candidate will be a self-starter with strong emotional intelligence, open to feedback, and committed to continuous improvement.

Responsibilities / Duties

Craft employee communications that are consistent with brand and corporate culture including benefit enrollment, orientation, and offboarding materials.

Schedule and track new hire communications to ensure deadlines are met and a smooth onboarding process.

Assist with the coordination of new hire orientation, ensuring all necessary materials and information are prepared.

Post job openings on various job boards and manage applicant tracking system.

Schedule interviews as requested by the HR Director, serving as a primary point of contact for candidates.

Conduct initial phone screenings with candidates and provide feedback to the HR Director.

Follow all processes and procedures ensuring compliance with relevant laws and regulations.

Work with system data to upload and manually enter information as needed.

Provide backup support for the HR Director as needed, ensuring continuity of HR operations.

Assist with ad-hoc special projects as assigned by the HR Director.

Work Environment

Baltimore HQ in-office presence minimum two days per week, with additional in-office presence as needed to complete job responsibilities effectively.

Regular office hours are Monday through Friday, 9 : 00 AM to 5 : 00 PM.

Qualifications

• Bachelor’s degree in HR or related field preferred.
• 1-3 years working experience in an HR department with specific experience supporting a benefits division of an HR department is desired.
• Experience updating, maintaining, and developing reporting from a HRIS, preferably UltiPro.
• General knowledge of labor laws and regulations.
• Organization skills.
• Laser sharp eye for detail.
• Excellent writing and proofreading skills.
• Ability to be flexible and easily adapt to changing conditions.
• Ability to work well in high pressure situations to meet deadlines.
• Results oriented.
• Ability to multi-task and manage numerous simultaneous priorities.
• High energy, high ownership of work product and dedication and commitment to accuracy.
• High degree of proficiency with Excel and PowerPoint.
• Sedentary work that primarily involves sitting / standing.
• Visual acuity for reading and using the computer
• Ability to hear
• Ability to freely move about the office
• Ability to use the phone / computer / keyboard / mouse / general office equipment for extended periods of time
• Ability to communicate with others in order to exchange information
• Fluency in the English language

Our commitment :

As an employer committed to equal opportunity and a diverse workforce, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Last updated : 2024-04-25